Helpful Hints to Save $
Every business would like to trim their copier budget. Here are a few ideas to consider helping make that happen.
Consider turning your copier into an all-in-one device. Copy, print, scan and fax on it. A good maintenance contract will provide labor, parts and consumables (toner, fusers, drums and developer) significantly cheaper than just the toner cost of a printer or fax only machine.
For example, if your printer has a toner cartridge that costs $125.00 with a yield of 2,500 impressions, your cost per page would figure to be 5 cents each. Most copier maintenance contracts include consumables as described above, as well as, labor and parts. At the cost of 1 ½ cent per page that same 2,500 impressions would total $37.50; a savings of $87.50. Since the printer toner cost does not include any labor or parts, you will conceivably save more than that should you need that additional service.
Another benefit of the all in one unit is the fax option. Make sure it is capable of network faxing, since that allows you to administrate all incoming facsimiles. This allows you to not print every incoming fax; instead, an administrator views the fax, much like an email, and can determine whom to forward it to via email and that person can decide if it needs to be printed. Facsimiles that do not require print-outs and junk mail can be deleted. You save on paper and toner.
The type of business and the size of your work group should be taken into consideration when you decide on the platform of copier you decide to lease or purchase outright. My next posting will address whether you should lease or purchase.
